Tax Prep Checklist
Getting Ready


For Income Tax Time

The idea of tax season coming around can be daunting for many individuals. To make your tax season a little easier and a little less stressful, we’ve created this tax preparation checklist. Our checklist encompasses a wide variety of possible materials needed for your filing, to ensure an accurate tax report. You don’t want to miss out on any possible tax breaks or get less than expected because of missing income! If you have any questions or would like to schedule a consultation, please call us at 630-584-4555.

Tax Preparation Checklist

Personal Data

  • Signed Apex CPAs engagement letter
  • Completed Apex CPAs tax questionnaire
  • Social Security Numbers (including spouse and children)
  • Child care provider: Name, address and tax I.D. or Social Security Number
  • Alimony paid: Social Security Number

Employment & Income Data

  • W-2 forms for this year
  • Unemployment compensation: Form 1099-G
  • Miscellaneous income, including rent: Form 1099-MISC
  • Partnership, S Corporation and trust income: Schedules K-1
  • Pensions and annuities: Form 1099-R
  • Social Security/RR1 benefits: Form RRB-1099
  • Alimony received
  • Jury duty pay
  • Gambling and lottery winning
  • Prizes and awards
  • Scholarships and fellowships
  • State and local income tax refunds: Form 1099-G
  • IRS Notice 1444 which will reflect the Economic Impact Payment or Stimulus checks/payment you received in 2020 and/or 2021

Homeowner / Renter Data

  • Residential address(s) for this year
  • Mortgage interest: Form 1098
  • Sale of your home or other real estate: Form 1099-S
  • Real estate taxes paid

Financial Assets

  • Interest income statements: Forms 1099-INT & 1099-OID
  • Dividend income statements: Form 1099-DIV
  • Proceeds from broker transactions: Form 1099-B
  • Retirement plan distribution: Form 1099-R
  • Information related to any financial interest in any virtual currency
  • Information related to any foreign bank accounts, foreign trusts, foreign financial income (NOT including income within a domestic investment account) or any other foreign financial activity or assets

Financial Liabilities

  • Auto loans and leases (account numbers and car value), if vehicle used for business
  • Student loan interest paid
  • Early withdrawal penalties on CDs and other time deposits


  • Gifts to charity (qualified written statement from charity for any single donations of $250 or more)
  • Unreimbursed expenses related to volunteer work
  • Child care expenses
  • Medical Savings Accounts
  • Adoption expenses
  • Alimony paid

Self-employment Data

  • Business income: Form 1099-MISC and/or own records
  • Partnership SE income: Schedules K-1
  • Business-related expenses: Receipts, other documents & own records
  • Farm-related expenses: Receipts, other documents & own records
  • Employment taxes & other business taxes paid for current year: Payment records

Miscellaneous Tax Documents

  • Federal, state & local estimated income tax paid for current year: Estimated tax vouchers, cancelled checks & other payment records
  • IRA, Keogh and other retirement plan contributions: If self-employed, identify as for self or employees
  • Records to document medical expenses
  • Records to document casualty or theft losses
  • Records for any other expenditures that may be deductible
  • Records for any other revenue or sales of property that may be taxable or reportable
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